Resources · Knowledge Centre
Almost everything in these guides comes down to writing four things down: a uniform record, an ordering arrangement, a care standard, and a changeover plan while you are switching ranges. Here is what each one holds, who keeps it, and where to read up on what goes in it.
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Before you copy anything
A generic template tells you what somebody else decided. The value is not in the form — it is in having answered the questions on it for your organisation, in your words, where the next person can find them.
A generic template
Gives you somebody else’s fields
Still needs your decisions
Becomes useless when nobody owns it
Your working record
Records what each role actually wears
Names who decides and who orders
Lives where the next person can find it
Which is why the four below are described rather than handed over as blanks. Each one sets out what the document holds and who keeps it, with a link to the guide that works through the decisions inside it.
The document is not the point. Having answered it is.
The four
Between them these answer almost every question a uniform program generates. Most organisations already have fragments of all four, scattered across emails and one person’s memory.
One page per role. That is the whole document.
Kept by whoever places orders
One entry per role, describing what that role wears. It is the document the other three lean on: a new starter, a replacement and a rollout all ask the same question, and this answers it once.
Kept by the person who owns the program
Who is allowed to raise an order, who approves it and when approval is needed. A page at most, and the thing that stops the answer changing depending on who you ask.
Shared with everyone who wears the uniform
How the range is looked after, and by whom. The care label on each garment stays the authority on settings — what this adds is the part the label cannot say: who is responsible and what to do when something is no longer right.
Shared with everyone who wears the uniform
How the range is looked after, and by whom. The care label on each garment stays the authority on settings — what this adds is the part the label cannot say: who is responsible and what to do when something is no longer right.
Keeping them alive
The common failure is not writing these. It is writing them once, saving them somewhere personal, and letting them go quietly out of date while everybody carries on from memory.
Put them where the people who need them already look. Name them so they are searchable, give one person responsibility for the current version, and update the record when reality changes.
Written down beats remembered. Findable beats written down.
Where we come in
Tell us the roles you need to cover and what people wear now. Most of the uniform record is a conversation rather than a form, and it is the one the other three depend on.
Choosing embroidery
Each document above is described rather than supplied, because the useful part is the answers rather than the form. If you would like a starting structure for any of them, get in touch and we will talk it through against the roles you actually have — that tends to produce something you will keep using.
Whatever your organisation already uses and can find. A shared document beats a polished one nobody has access to. The only real requirements are that more than one person can open it, somebody owns the current version, and it is somewhere people already look.
The uniform record earns its place immediately for any organisation. The ordering arrangement matters as soon as more than one person can raise an order. The care standard matters most where laundering is shared or on site. The changeover plan only exists while you are changing a range.
The uniform record, without much argument. The other three all refer back to it, and it is the one that answers the questions you are already being asked — what does this role wear, what does a new starter get, what do we reorder.
Short enough that somebody will read them at the moment they need an answer. The uniform record grows with the number of roles rather than the amount of detail; the ordering arrangement is usually a page. If a document is long enough to need a contents page, it has stopped being the thing people check.
Start from what people are actually wearing rather than from the old document. Write down what is true now, note where that differs from what was written, and decide which of those differences you want to keep. That is usually a shorter job than it sounds and leaves you with something accurate.
Avery is cut for a contemporary, slightly tapered fit that flatters without restricting movement. Prefer a relaxed fit or planning to layer? Size up.
| Model — Women's | 5'7", wearing size S |
| Model — Men's | 6'1", wearing size L |
| Fit | True to size, tapered body |
| Length | Hip-length, V-neckline |
| Chest (CM) | Body Length | Sleeve | |
|---|---|---|---|
| XXS | 81–86 | 58 | 30.5 |
| XS | 86–91 | 60 | 31.5 |
| S | 91–97 | 62 | 32.5 |
| M | 97–102 | 64 | 33.5 |
| L | 102–107 | 66 | 34.5 |
| XL | 107–114 | 68 | 35.5 |
| 2XL | 114–122 | 70 | 36.5 |
| 3XL | 122–132 | 72 | 37.5 |
| 4XL | 132–142 | 74 | 38.5 |
