Staff Ordering Portal
Give your healthcare team access to approved uniforms, embroidery options, budgets and reordering — through one simple staff ordering system.
1,000+
Healthcare organisations
60,000+
Garments supplied
40+
Years experience
95%+
Client reorder rate
In good company
Supporting healthcare organisations from single practices to multi-site providers with healthcare uniforms, embroidery and staff ordering.
A selection of the organisations we outfit
Why the portal exists
Choosing healthcare uniforms is the easy part. Keeping a team in them is where it gets hard. New starters need kit on day one. Staff reorder at different times. Managers chase sizes by email. Embroidery details get repeated by hand. Budgets are difficult to control — and across multiple locations, consistency slips.
The staff ordering portal exists to take that weight off your team, so uniform management runs quietly in the background instead of landing in someone’s inbox.
It is shaped around healthcare specifically — role-based uniforms, consistent presentation, embroidery applied to one standard, fast onboarding for new starters and reliable reordering.
Email-based ordering
Sectors we support
The simple way to run staff uniform ordering
Staff order only the healthcare uniforms approved for them. Managers approve, set budgets and see every order — across one site or many. Embroidery rules are saved once and applied every time. New starters are kitted out from day one.
Staff ordering
Manager approvals
Budget controls
New starter packs
Saved embroidery rules
Order history
For your team
Staff log in, see only the healthcare uniforms approved for their role and location, and order in a few clicks — embroidery and allowances handled for them.
See only the garments approved for your role and site.
Choose your size with fit guidance built in.
Pick from the colours allowed for your team.
Add your name to saved logo placement standards.
Your allowance is applied automatically at checkout.
Repeat a past order in a single click.
For managers
Set the rules once and let the portal handle the rest. You stay in control of approvals, budgets and product access — without sign-off landing in your inbox for every order.
Approve, review or auto-approve by rule.
See spend at a glance and keep it on track.
Set per-employee allowances applied automatically.
Different uniforms for different sites.
Match the right kit to each role.
See who ordered what, where and when.
Assign a ready-made pack on day one.
Full record of every order, ready to repeat.
How it works
We set the program up with you, then it runs quietly in the background — so staff ordering, embroidery and reordering look after themselves.
01
Select your uniform range
Choose approved healthcare garments for each role, location or team.
02
Add embroidery and branding
Set logo placement, staff names and branding rules once.
03
Invite your team
Staff access only the uniforms approved for them.
04
Approve and reorder easily
Managers stay in control while reducing admin.
Why organisations switch
Most teams come to us doing it the hard way — orders by email, sizes chased one at a time, logo instructions repeated. Here’s what changes once it’s managed through the portal.
Before
Staff email orders
Managers chase sizes
Repeated logo instructions
No budget visibility
Manual reordering
Inconsistent uniforms
After
Staff self-ordering
Approved product ranges
Saved embroidery standards
Budget controls
Easy reordering
Consistent team presentation
The shift is simple: staff order for themselves, managers stay in control, and the admin disappears.
A healthcare example
A representative example of how the staff ordering portal supports a multi-location allied health organisation as it grows.
The scenario
A multi-location allied health organisation with 85 staff needed consistent healthcare uniforms, embroidery applied to a single standard, new starter kits and easy reordering — without managers chasing every order by email.
The outcome
Approved uniform range
Staff ordering access
Manager approvals
Budget visibility
Consistent embroidery
Faster onboarding
85
staff, one program
Multi-site
consistency
Day-one
Portal + human support
The portal doesn’t replace service — it supports the Med Uniforms account team. It makes orders easier to manage while you still have a dedicated contact who knows your program, your embroidery standards and your sites.
Account support
Embroidery support
Production support
Reorder assistance
Rollout planning
Yes. The staff ordering portal is part of the Med Uniforms service for eligible organisation accounts — it’s not a separate product you purchase on its own.
That’s up to you. Most organisations set up allowances or budgets so staff order against the organisation account, but the portal can be configured to suit how your team prefers to handle uniform costs.
Yes. Approval workflows let managers review and approve orders before they’re processed — or you can set rules to auto-approve routine orders so they don’t need sign-off every time.
Yes. You can set allowances per employee, per role or per location, and they’re applied automatically at checkout so staff always know what they have available.
Yes. Each location can have its own approved range, so staff only see the uniforms relevant to their site while you keep overall consistency across the organisation.
Yes. Logo placement, branding standards and embroidery details are saved once and applied to every order — so you never have to repeat the instructions and branding stays consistent.
Yes. You can build new starter packs for each role so a new team member can be kitted out from day one — scrubs, jackets and embroidery, ready to assign.
Yes. Staff can reorder a previous item in a single click, with their saved size and embroidery details carried over automatically.
No. The portal is part of the Med Uniforms service for eligible organisation accounts. Med Uniforms remains your healthcare uniform supplier — not a separate software provider.
Avery is cut for a contemporary, slightly tapered fit that flatters without restricting movement. Prefer a relaxed fit or planning to layer? Size up.
| Model — Women's | 5'7", wearing size S |
| Model — Men's | 6'1", wearing size L |
| Fit | True to size, tapered body |
| Length | Hip-length, V-neckline |
| Chest (CM) | Body Length | Sleeve | |
|---|---|---|---|
| XXS | 81–86 | 58 | 30.5 |
| XS | 86–91 | 60 | 31.5 |
| S | 91–97 | 62 | 32.5 |
| M | 97–102 | 64 | 33.5 |
| L | 102–107 | 66 | 34.5 |
| XL | 107–114 | 68 | 35.5 |
| 2XL | 114–122 | 70 | 36.5 |
| 3XL | 122–132 | 72 | 37.5 |
| 4XL | 132–142 | 74 | 38.5 |
